Business Services

Alexis Orca-Arroyo, Accounting Supervisor

Supervisor of Accounts Payable, Accounts Receivable, Payroll and Budgeting.  In charge of journal entries, budget revisions, and budget coding.  

Karmen Gunn
Payroll, Certificated 

Brittany Beccue
Payroll, Classified

• California Employee's Withholding Allowance Form - Note:  This form must be completed along with the W-4 form below. Submit forms to payroll for processing

• W-4 Federal Employee's Withholding Allowance Form - Note:  This form must be completed along with the California Withholding Allowance Form above.  Submit forms to payroll for processing. Federal Withholding Instructions, California Withholding Instructions,

• Direct Deposit Form - Use this form to have your paycheck automatically deposited in your checking or savings account. Download and complete form. Once form is completed, print and sign. Please come by to drop off the completed form to the Payroll Department at the Souza Center.
• 403(b) Salary Reduction Agreement Form and Approved Tax Deferred Provider List - Use this form following the Provider List to establish, change, or cancel elective deferrals and submit to Payroll. Contact TDS, Tax Deferred Solutions for assistance, contact information on last page of form.
• 403(b) Approved Service Providers
• Transparent California
• 2024-2025 Payroll Dates

Jesus Fuentes, Accounts Payable 

Accounts Payable (invoices) for vendor contracts, maintenance, travel/conferences, credit cards, and student transportation payments. 

Lorina (Maria) Diaz, Accounts Payable

Accounts Payable (invoices) for vendor contracts, maintenance, travel/conferences, credit cards, and student transportation payments. 

Maria Chavez, Accounts Payable &  Payroll
Accounts Payable (invoices) for vendor contracts, maintenance, travel/conference, credit cards, student transportation payments.  Assists with Certificated and Classified Payroll. 

ACCOUNTS PAYABLE FORMS

FINANCIAL REPORTS

Veronica Cuenca
Budget Control representative

As California's school funding law, the Local Control Funding Formula (LCFF) is a way for schools to focus on student success. The LCFF requires school districts to involve parents in planning and decision-making as well as in developing Local Control and Accountability Plans (LCAP).

Links to Health, Dental, Vision, Forms, Discounts, and Employee Advocate.

This reference is designed for school principals, ASB activity directors, fiscal services managers, bookkeepers, secretaries, students and others who are responsible for student body activities, especially fund-raising. The manual is intended to answer questions about accounting, purchasing, student stores, vending machines, clubs, and overall roles and responsibilities.

Associated Student Body Accounting and Reference Manual

There is a myriad of resources here to assist staff in arranging conference, travel and car rental reservations. If you need assistance at any time making your arrangements, please call the Business or Purchasing offices.

Travel and Conference Form (fillable)

Mileage Chart

Mileage Claim Form

Enterprise Rental Car Process, (Discount rates are available for personal use, see the Benefits section

Step by Step Travel Instructions

Sample Travel and Conference Purchase Order

Consultant Agreement Worksheet & Form

Javier Cavazos
Maintenance and Operations Coordinator
805-361-8278

The office of Student Housing is responsible for coordinating between the district and other government agencies, regarding student housing planning, population trends, school attendance boundaries, conduct studies, assist parents with student attendance boundaries.  Some of the agencies are Office of Public School Construction, State Department of Education, Facility Planning Division, and Division of State Architect.

Student Housing is responsible for coordinating the approval/denial of inter-district transfers. Students seeking intra-district transfers must be coordinated and approved, this office is the designated authority for those transfers.

Link to Boundary Verification Tool

• INTRA-DISTRICT BOUNDARY EXCEPTION REQUEST 2023-2024

• INTER-DISTRICT BOUNDARY AGREEMENT 2023-2024

• SOLICITUD DE EXCEPCIÓN DE LINDEROS ENTRE EL DISTRITO 2023-2024

• SOLICITUD DE EXCEPCIÓN DE LINDEROS ENTRE DISTRITOS - 2023-2024

Records Retention Form

CASBO Records Retention Manual and Requirements

The Employee Portal provides registered staff with access to limited information from Escape anytime, anywhere, on any device: computer, tablet, or smartphone.  Things like the following:

• Contact info including address, phone, email addresses and more
• Position information for current and past positions
• Education and credentials
• Benefits for dependents
• Leave information, including balances and usages
• Payroll with snapshots for paychecks/advice's (pay stubs) and W2's for multiple years
• Managers will have view of their department staff 
• Escape approvers are able to make approvals on the go 

Click link to access the Portals:

For questions contact:
Nicole Duran
805-361-8142
nduran@smbsd.net 
 

DEVELOPER FEE STUDIES AND REPORTS

EDUCATION PROTECTION ACCOUNT (EPA)

Business Education Manual

Link to Forms